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Expendabros. OneNote is not one of the most famous Microsoft Office application, but it is very handy and worth exploring. It might seem like a complicated note-taking app, but if you invest time learning a few of its tricks, it can be extremely productive.
OneNote is a robust note-taking app comparable to Evernote. It takes and organizes the notes for you. To help you further explore OneNote and its astounding features, we have created this list of 12 OneNote tips and tricks that should boost your productivity.
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1. Use OneNote’s OCR Technology
OneNote’s OCR (Optical Character Recognition) technology is one of its most useful and advanced feature it will let you extract text from a picture, for later ease of search/use. It should work on handwritten notes as well, although your mileage may vary with your writing style.
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Right-click on the image in the OneNote, and select “Copy Text from Picture”. The text will be recognized, then copied to the clipboard (as text) and you can paste it anywhere you like. The conversion will not always be perfect, especially, if the writing/image is complex with lots of graphics, but it is still productive than typing it all over.
That said, it is not as convenient as Evernote, which will save the image’s text as metadata for search purposes.
2. Record Video or Audio in OneNote
You can record audio or video right inside the OneNote app without anythird-party tool (recording hardware required, of course). It can be very useful if you have something complex or long and prefer a audio/video note instead.
To start recording, go to “Insert” tab, and you will find both options to “Record Audio” and “Record Video”.
A toolbar will open up with stop, pause and play buttons. Just use this toolbar to make the recording and it will be automatically embedded in the notes. You can find more details on Microsoft Office Support website.
3. Send your Notes via Email
OneNote makes it extremely easy to send all your notes content to anyone via email. Recipients don’t need to have OneNote to see the content, which can be seen in the email body and the attachments will be sent separately. To do so, click on the button “Email Page” located at the end of the “Home” tab.
Now your default email client (must be already set up) will open up along with all the data entered already. Just enter the email address of the person you want to send the email and hit “Send” to send the email.
4. Drag and Drop files to attach in the Notes
Adding text to OneNote is not the only way to take notes, you can easily attach different types of files right inside OneNote, to illustrate/accompany your notes. For example you can attach, Audio, Video, Photos and Documents like PDF, DOCX, XML, etc. All you have to do is drag-and-drop the files right inside your note where you want to add the file.
5. Automatically Adds Sources
If you will copy/paste something from the web to OneNote, it will automatically add source of it below the content. This is perfect if you are creating a bibliography, as you won’t have to manually paste the sources.
6. Take Screenshots
You can use OneNote to take screenshots of any area of your screen and directly embed it in your notes. All you have to do is press Window+R button or click on “Screen Clipping” under the “Insert” tab, and then mark the area of which you need to take the screenshot.
7. Add Notes without Opening OneNote
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You don’t need to keep OneNote opened just to take some quick notes. OneNote has a tiny utility tool that will keep working in the taskbar, and when you need to take a quick note, just press Windows+N or click on the icon and select “New quick note” option. You can also use the same button to take quick screenshots and send them to your original OneNote notes.
8. Create a To-Do list
You can easily create a To-Do list right inside OneNote alongside your other notes. Click on “To Do Tag” button under the “Home” Tab and you will see a To-Do list panel. Just type what you want to do and press the “Enter” key to move to the next point. A checkbox will be added next to each point, and you can check it if the task is completed.
9. Do basic Calculations
You can do all types of basic calculations right inside OneNote, and it will provide the answers. While typing a note, just enter your equation, add “equals” (=) sign, and then press “Spacebar” to get the answer.
For example, you can type “382×37%=” or “732/26=” and then press “Spacebar” to get the answer instantly. The answers calculated by OneNote for the above equations are 382×37%=141.34 and 732/26=28.1538.
This saves time because you don’t need to launch the calculator, and additional time is saved if the values change later.
10. Use Templates
OneNote comes with built-in templates to help your take down notes easily without any need of organizing content yourself. These templates include, Academic and Business templates for taking down notes with an already-structured note, like meeting notes, postcard, letter and To-Do lists templates, etc. There are also decorative templates that will decorate your note according to your note type. Just click on “Page Templates” under the tab “Insert”, and you will find all templates there.
11. Use Third-Party Apps
OneNote Integrates with many third-party apps to make it easier to use them or add more functionality to OneNote, or make it easier to transfer data to it. There are more than 25 apps supported so far, some of them include, Chegg (save study notes), CloudHQ (cloud access), doxie (scan and sync), Feedly (read), IFTTT (connect), News360 (get latest news) and more.
12. Password Protect Sections
If you have any confidential information inside any particular section, then you can also password protect it to ensure only the person with a password may open it. To do so, right click on the “Section” which you would like to password protect, and then click “Password Protect This Section” in the context menu.
Now click on “Set Password…” and provide the password you want to add. You can change or remove the password by going to the same option again and click on “Change Password” or “Remove Password”.
Above are some handy OneNote tips & tricks that will surely help you. However, there are tons of other cool things OneNote can do, so we will recommend exploring it a bit to take full advantage. Let us know in the comments if you know any other cool OneNote tricks.
Filed in . Read more about Microsoft and OneNote.
Today’s post was written by Omeed Chandra, program manager on the OneNote team.
Editor’s note 11/5/2014
After receiving several requests from readers for details on Office 365 requirements for SharePoint and OneDrive for Business access following this update to OneNote for iOS and Mac, we have updated “Open SharePoint Server notebooks on your Mac” below.
After receiving several requests from readers for details on Office 365 requirements for SharePoint and OneDrive for Business access following this update to OneNote for iOS and Mac, we have updated “Open SharePoint Server notebooks on your Mac” below.
Fall is here—at least for those of us in the northern hemisphere—and the days are getting shorter. That means you’ll have to finish your work more quickly if you want to get outside and catch a few rays of sunshine before it gets dark. We want to help, so today we’re releasing an update for OneNote on iPhone, iPad and Mac with new features that make it even easier for you to get organized and be productive!
Add files from your favorite cloud storage service to OneNote on your iPhone or iPad
OneNote is perfect for storing everything you need to remember about a project, class, or upcoming trip—including PDFs and Office files. Now, we’re taking advantage of new iOS 8 functionality to make it easy to insert file attachments and printouts you’ve stored in the cloud without even leaving OneNote.
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To use this feature, you’ll need to install iOS 8 and use a cloud storage. In OneNote for iPad, tap Insert and then choose either File or PDF Printout; in OneNote for iPhone, tap anywhere on a page to bring up the keyboard, then tap the paperclip icon on the command bar above the keyboard. From here, choose your favorite cloud storage service—tap on Location if you don’t see it in the list—and you’ll be able to insert files into your notes!
Manage section passwords and unlock with Touch ID
OneNote for Windows has long offered the ability to password protect sections of your notebooks to help keep private information safe from prying eyes. Recently, we added the ability to unlock your existing password protected sections in OneNote for iPhone, iPad, and Mac—but you still needed a Windows PC to create new password protected sections, or change or remove a password. Looney tunes back in action full movie in hindi. Now, you can do all of those things right from your Apple devices! For example, create your holiday shopping list from your Mac and protect it with a password so nosey friends and family won’t find out what you’re getting them, then open it from your iPhone when you’re at the store.
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If you’re running iOS 8 and have a Touch ID-enabled device, we have another treat for you—you can now unlock password protected sections with your fingerprint. When you’re entering your password to unlock a section, simply enable the Touch ID switch and you’ll be able to unlock the section with your fingerprint in the future. (Be careful not to forget your password—you’ll need it if you want to change or remove the password or unlock the section from another device.)
Move and rearrange pages on your iPhone
Many of you asked for more powerful organization features on the iPhone so you can arrange your notes exactly the way you want them on the go—and we listened. Go to any section, then pull down on the page list until you see the last sync time and the Edit button. Tap on Edit and you’ll be able to reorder pages, move them to another section, or create subpages to organize your notes in the way that’s most meaningful to you. This is particularly handy if you’ve jotted down some thoughts via the Quick Notes feature, or clipped an interesting webpage, and want to file this information in a different section later.
Open SharePoint Server notebooks on your Mac
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Earlier this year, we enabled Office 365 business users to open notebooks stored on SharePoint Online or OneDrive for Business in OneNote for Mac. However, some companies are still using SharePoint Server on-premises, and we heard from lots of folks who wanted to be able to open notebooks stored on these servers. Today, we’re pleased to announce that with an eligible Office 365 subscription, you can now open SharePoint Server notebooks in OneNote for Mac, iPhone, or iPad.
Access to SharePoint Server, SharePoint Online, and OneDrive for Business notebooks is an Office 365 subscription benefit. Customers with an eligible Office 365 subscription can still access their SharePoint Server, SharePoint Online and OneDrive for Business notebooks. Customers without an eligible Office 365 subscription can use OneNote Online to view and edit notebooks in the browser.
In addition to all of the new stuff in this update, we invested in improving what’s already there by addressing problems reported by users like you. For example, we fixed a number of bugs with the iOS 8 Share Extension functionality that we released last month, and also improved the way OneNote looks on the bigger screens of the iPhone 6 and 6 Plus.
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We hope you love these updates as much as we do. As usual, we want to hear your feedback so we can keep making OneNote better. Let us know what you think!
—Omeed Chandra
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